Sponsor Information & Interest Form
Holly Springs Parks & Recreation prides itself on enriching the lives of Holly Springs' residents and visitors by offering exceptional experiences. Events such as HollyFest would not be possible without the support of our community sponsors. Event sponsorship is a great tool to promote your business or organization while giving back to the local community.
If you are interested in participating in HollyFest as a sponsor, please complete the sponsor interest form. The sponsor interest form is available now through Friday, September 9 at 11:59 p.m.
Questions? Please contact Rachel Porter at email@example.com or 919-567-4711.
Three levels of sponsorship opportunities are available to help bring your business more exposure and community involvement.
Gold Level Sponsor $2,500
- Business name/logo on sign at Main Stage
- Listing in Town newsletter; reaching over 40,000 residents
- Premiere placement of booth Space incl: 10x10 tent, table & 2 chairs
- Hospitality meals for up to 5 staff working your booth, snacks & drinks
- Includes all Bronze level benefits
Silver Level Sponsor $1,000 (10 Available)
- Business name/logo at ride/inflatable of your choice
- Booth space incl: tent, table & 2 chairs
- Hospitality meals for up to 3 staff working your booth, snacks & drinks during event
- Includes all Bronze level benefits
Bronze Level Sponsor $500 (unlimited)
- Business name listing in event digital marketing including event website
- Facebook, and e-blast sent to >10,000 residents
- Business name/logo on banner displayed at HollyFest
- Booth space near the entrance of the event
Fees and Interest Form
Fees should be paid in full within 1 week of notification of acceptance. If making sales, sponsors are responsible for collecting and reporting applicable sales tax. This event is rain or shine. No refunds for withdrawal of application, failure to acquire proper permitting (if needed), or no-shows.
It is the right of the Town of Holly Springs to determine if the services provided by the sponsor reflect the original intention of the event and add to the overall quality of the festival. No sponsor will be allowed to set up without the Sponsor Interest Form and Liability Release form signed and dated. Please make copies of this form for your own records. The Town of Holly Springs reserves the right to revoke or refuse to grant space at any time and shall not be liable to anyone for this action.
Event Check-In and Setup
Vendor check-in is 6:30 a.m. - 9:00 a.m. the morning of the event. Vendors are allowed to drive onto the event field to unload supplies, but all vehicles must be cleared from the event field by 9 a.m. Any vendors arriving after 9 a.m. will be required to park and carry supplies from the parking area to their assigned booth space. Displays must be completed, and aisles cleaned by 9:30 a.m. regardless of arrival time, so please come early. You may experience some wait time when checking in so be prepared and allow plenty of time for traffic.
Booth spaces are 10' X 10'. All sponsors and vendors, unless items are included in their sponsorship package, must furnish their own display equipment and provide the necessary protection from the elements. Sandbags, tent pegs, or other tent weights are required. Each sponsor or vendor must stay in his/her assigned booth space. No signage, advertising, or selling can be done outside of this space. All displays are to be in good taste, neat and maintain a professional appearance. No canopies, tables, or chairs will be provided. Electricity is only available for concessionaires with a separate fee. Water or sewer disposal is not available. Generators or other motorized sources of power are not allowed. The Town of Holly Springs will determine the placement of booths and vendors. Under no circumstance can a vendor “sublet,” transfer, or give their space assignment to anyone without written approval by the Holly Springs Marketing and Special Events Coordinator.
Unless exempt, participants making sales will need to display their NC Department of Revenue Sales Use and Tax Certificate for the entirety of the event.
Festival Hours: 10 a.m. – 4 p.m.
You must maintain your booth until closing. Early packing will not be allowed. Vehicles will not be allowed to remain in the booth area. Parking will be provided nearby. Prior to the festival, you will receive your booth space number, assigned setup time, directions, map to the event, parking instructions, and other important information.
Breakdown and Cleanup
Breakdown cannot begin until the end of the event, which is 4 p.m. Event staff will tell participants when they can bring their vehicles back on the field. All garbage must be placed in the provided dumpsters and boxes must be broken down.