Vendor Information 2022
Please see the vendor application page for vendor applications. All vendors are responsible for knowing and following all vendor guidelines listed below.
HollyFest applications will open for vendors on Wednesday, June 1 at 9 a.m. All applications are accepted on a first come, first served basis. Priority will be given to Holly Springs based businesses that apply before Wednesday, June 15. Notifications of acceptance will begin Monday, July 11. The Town reserves the right to reject any vendor it deems unacceptable.
Sponsor interest forms are available now through Friday, September 9 at 11:59 p.m.
Vendor applications will close on Friday, September 16 at 11:59 p.m. or when the festival is at capacity.
*Please note that the Business Expo at HollyFest is organized by the Holly Springs Chamber of Commerce and may have different rules and deadlines from the other applications. For more information, please visit the Chamber’s website here.
|Before August 31||After August 31|
|Nonprofit Concessionaires (Holly Springs Based)||$50||$75|
|Electricity (for concessionaires only)||$25||$30|
|Harvest Artisan Market, Children’s Corner, and Nonprofits*||$60||$75|
*Holly Springs Nonprofits (not including nonprofit concessionaires) can have booth fees waived if they submit their 501©(3) tax exempt certificate with an address located within the Town limits of Holly Springs.
Fees must be paid in full within 1 week of notification of acceptance. If needed, vendors may pay for multiple spaces. Vendors are responsible for collecting and reporting applicable sales tax. This event is rain or shine. No refunds for withdrawal of application, failure to acquire proper permitting or exemption through Wake County, failure to obtain and post a Sales Use and Tax Certificate from NC Department of Revenue, or no-shows.
Harvest Artisan Market
All goods must be handmade by the crafter or artisan (kits and foreign or commercially made products are not permitted). Independent consultants representing a business such as Thirty-One, Scentsy, Mary Kay, etc. may apply to the Business Expo. Giving away or selling food with the intent to consume on site is prohibited in this area.
Homemade food items made by the vendor that are not intended to be consumed on site and also fall within the Holly Springs Farmers Market guidelines may be sold in the Harvest Artisan Market. Items including jams, jellies, spices, honey, decorative cookies, etc. are part of the Harvest Market. Vendors with food items must provide a COI listing the Town of Holly Springs as an additional insured and documentation of all permits and licenses from NC Department of Agriculture.
Harvest Artisan Market vendors may only sell items approved through the application and must provide photos of the product to be sold and the booth setup.
The Children's Corner consists of businesses and organizations offering services or products primarily geared toward children. Organizations participating in the children's corner are required to provide an approved children's activity. Examples of activities include games, crafts, demonstrations, etc. Spin wheels will not be approved. Businesses or organizations focusing on making sales at the event need to participate in the Business Expo. Selling or giving away food is prohibited in this area.
Concessionaire (Commercial and Holly Springs based nonprofits)
Vendors selling food and beverages can apply here. Rates are available for both commercial and Holly Springs based nonprofit organizations. Electricity is available with an additional fee. The Town does not provide water or sewer disposal.
All items sold (including drinks, water, chips, cookies, etc.) must be listed on your application and approved by the Town. Menus are reviewed to minimize the number of duplicate items to ensure all vendors have a profitable day. Popular food items including but not limited to hot dogs, hamburgers, chicken fingers, ice desserts, etc. may be sold by up to three vendors. More specialized food items will be limited to one vendor. All vendors will be allowed to sell items such as baked goods (cake, cookies, brownies, etc.), chips and drinks. Applications are accepted on a first-come basis. Nonprofit concessionaires will be given priority on the first day of submission ONLY.
All concessionaires will be required to accept staff food vouchers from Town of Holly Springs staff during the event. These vouchers will be submitted at the completion of the event for reimbursement by check. To ensure proper payment, vendors will be given envelopes to keep their vouchers. Envelopes should be returned to event staff before leaving the event. Vouchers are in $1 increments. Vendors are not expected to make change.
Commercial concessionaire vendors are required to submit a certificate of insurance with the Town of Holly Springs, P.O. Box 8, Holly Springs, NC 27540 listed as an additional insured (you do not have to add the Town of Holly Springs as additional insured until you are accepted into the festival), a copy of your last inspection and permit, and copy of your NCDOR Sales Use and Tax Certificate.
Please be aware that additional permitting may be required from Wake County Environmental Services including the Temporary Food Establishment Permit (TFE). For information about Wake County requirements click here. Any permitting fees from Wake County should be submitted directly to Wake County.
Holly Springs based nonprofit concessionaires are required to complete the Wake County Environmental Services Documentation of Exemption and submit it with this application along with a tax exempt certificate. You can find the exemption form here.
All concessionaires are responsible for ensuring they are properly permitted.
A nonprofit organization, also "not-for-profit," is a legally constituted organization which exists for educational or charitable reasons, and not seeking or producing a profit or profits. Nonprofits established inside the Town limits of Holly Springs will have fees waived for one booth space. Holly Springs nonprofits need to submit their 501(c)(3) certificate. Location of nonprofit is determined by the address on the 501(c)(3) certificate. Selling or giving away food is prohibited in this area.
Business Expo (organized by the Holly Springs Chamber of Commerce)
Businesses can increase their exposure at this annual festival. Distribute coupons, literature, or promotional materials to encourage future business. Please note, Holly Springs Chamber of Commerce application timelines and rules may differ from Town of Holly Springs applications. Be sure to read the Business Expo application in its entirety. For questions or more information, contact the Holly Springs Chamber of Commerce at (919) 567-1796.