Rental Information and Policies

Rental Policies

During your booking appointment, you will be reading and signing for two documents. The Bass Lake Park Facility Rental Policies & Procedures OR the Bass Lake Picnic Shelter Policies and Procedures (depending on your rental) and the Holly Springs Parks & Recreation Facility Rental Waiver & Refund Policy. Reading these documents prior to your reservation appointment can be very helpful in answering preliminary questions about the policies surrounding your rental. They can all be found below.

Bass Lake Park Facility Rental Policies & Procedures

Bass Lake Park Picnic Shelter Rental Policies and Procedures

Holly Springs Parks & Recreation Facility Rental Waiver & Refund Policy

Rental Guidelines - Conference Room

  • Reservations must be made in person by appointment only. Facilities may be reserved up to one year in advance. Reservations are given on a first-come, first-served basis and must be made a minimum of two weeks in advance. 
  • Occupancy 80 people or 150 people with the deck.
  • All rental fees and deposits are due at the time the reservation is made.
  • Deposit required for all rentals. Provided facility is left in "as-rented condition" at the end of the rental, the deposit will be returned. 
  • All deposit refunds are processed the 1st business day of the following month.
  • After hours staffing fees may apply to events that rent past Park Close (sunset). 
  • If additional hours are required for package rentals, they will be charged at our normal hourly rates for the room and/or the deck. 
  • The park does not provide any tables or chairs for use on the deck, nor does the park provide any linens or utensils
  • Rentals must be a minimum of three hours and may take place anytime between the hours of 8AM and midnight.
  • Rentals must begin before or at sundown. 
  • Conference Room may be reserved up to 1 year in advance
  • Access to facilities is not available before or after rental times. 
  • All set up and clean up must take place within the rental time.
  • The Park offers no linens, dishes, paper towels, etc.
  • Any food service provided at the event is the renter's responsibility. 
  • No personal grills are permitted in the Park. Commercial pig cookers with a drip pan and other grilling apparatuses are subject to approval by the Park Manager. 
  • No open flames are allowed on the deck. 
  • Park staff determines on a case-by-case basis to allow food trucks and large catering vehicles that remain in the parking lot during the duration of the event.

Rental Guidelines - Picnic Shelter

  • Reservations must be made in person by appointment only. Facilities may be reserved up to one year in advance. Reservations are given on a first-come, first-served basis and must be made a minimum of two weeks in advance.
  • Occupancy 40 people.
  • All rental fees and deposits are due at the time the reservation is made.
  • Shelter is available for rent 7 days a week.
  • Shelter may be reserved up to 6 months in advance.
  • All set up and clean up must take place within the rental time.
  • All trash must be disposed of in park receptacles.
  • Personal grills are not permitted in the picnic shelter or parking lot; 2 stationary charcoal grills provided for your use.
  • Additional tables and seating are in violation of the fire code and are not allowed along walkways or in parking lot.
  • Picnic tables are stationary and do not move.
  • Loud noises of any kind are prohibited and amplified music and DJ’s are not allowed.
  • Inflatables, extension cords, canopies, tents and alcohol are not allowed.
  • Park staff determines on a case-by-case basis to allow food trucks and large catering vehicles that remain in the parking lot during the duration of the event.

Reservations

To check availability, schedule a tour or make an appointment to reserve facilities please call the park office at (919) 557-2496 or email us. Reservations are made on a first come, first serve basis by appointment only.